🧾 Overview
Launched in March 2025, Overflow’s enhanced Reconciliation Tool introduces a brand-new experience to streamline financial tracking, boost transparency, and eliminate manual work for finance and operations teams. Designed in collaboration with church operators and finance leaders, this upgraded tool offers a detailed, easy-to-use interface that reveals exactly how your deposits are constructed—down to individual contributions, fees, and fund-level allocation.
Whether you're prepping for audits, managing reconciliations weekly, or closing the books each month, the Reconciliation Tool gives you confidence, clarity, and control over your financial records.
🌟 Key Benefits
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🔍 Accurately match deposits to contributions, refunds, and chargebacks
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📊 View fund-level allocation by campaign and sub-campaign
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🧮 Reduce manual work with downloadable exports and filters
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✅ Confirm deposit status and contribution reconciliation in one click
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🚨 Quickly detect discrepancies and payout issues
📥 Getting Started
To begin reconciling:
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Go to your Overflow Dashboard → Reconciliation tab
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Review the deposit list (based on bank settlement date)
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View statement descriptors, totals, bank accounts, and payment methods
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Select Mark as Reconciled when a deposit is confirmed in your bank
✅ Once marked, all contributions linked to the deposit will also reflect as reconciled.
✨ Feature Highlights
📋 Deposit Overview
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View all deposits at a glance with a clear breakdown of reconciled (✅) and pending entries
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Includes deposit amount, date, and payment method
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Sort and filter by date range or method to streamline end-of-month tasks
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Export this table as CSV for your records or audits
🧾 Deposit Detail View
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Drill into any deposit for a complete breakdown:
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Summary Table: Total contributions, fees deducted, net deposit, and adjustments (if any)
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Funds Allocation Table: Breakdown by fund or campus, including gross, fees, and net totals
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Detailed Donor View: Lists each gift, donor, fund, amount, and refund if applicable
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Side Panel View:
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Deposit ID & processor ID
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Payment method badges (Card, ACH, Apple Pay, Google Pay)
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Statement descriptor and total amount
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🔗 Contributions Table Integration
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From the Contributions tab, see if a gift has been paid out and to which deposit it belongs
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Use deposit status filters (e.g. Paid Out, Approved) to track in-flight transactions
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Jump straight to deposit details via deep link
📤 Export Options
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Export:
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Deposit summaries (with full detail)
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Contribution lists by fund or donor
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Filtered tables for compliance or audit preparation
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⚠️ Platform Notes
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💳 Supported payment methods: Credit/Debit, ACH, Apple Pay, Google Pay
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📦 Not yet supported: Stock, Crypto, or manually entered cash/check gifts
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📉 Fee visibility is partial; ACH and card fee support launches in Q2 2025
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📈 Reconciliation is distinct from donor reporting—use the Reporting tab for engagement insights
🧠 Best Practices
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🔁 Reconcile weekly to catch variances early
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📘 Use Cash Flow Management Report for general ledger alignment
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💾 Save filter views in Reporting to track metrics consistently
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🧮 Use Funds Allocation to plan fund/campus budgets
⚠️ Troubleshooting Tips
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Fee mismatches? Currently only Apple & Google Pay fees are visible; full fee support is coming in Q2 2025.
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Always use the Export tool for audit trails or external reconciliation tools.
📚 Additional Resources
📧 Need Assistance or Have Questions?
Please contact our Support team at support@overflow.co.