🧾 Overview
Launched in March 2025, Overflow’s enhanced Reconciliation Tool introduces a brand-new experience to streamline financial tracking, boost transparency, and eliminate manual work for finance and operations teams. Designed in collaboration with church operators and finance leaders, this upgraded tool offers a detailed, easy-to-use interface that reveals exactly how your deposits are constructed—down to individual contributions, fees, and fund-level allocation.
Whether you're prepping for audits, managing reconciliations weekly, or closing the books each month, the Reconciliation Tool gives you confidence, clarity, and control over your financial records.
Key Benefits
- 🔍 Accurately match deposits to contributions, refunds, and chargebacks
- 📊 View fund-level allocation by campaign and sub-campaign
- 🧮 Reduce manual work with downloadable exports and filters
- ✅ Confirm deposit status and contribution reconciliation in one click
- 🚨 Quickly detect discrepancies and payout issues
Getting Started
To begin reconciling:
- Go to your Overflow Dashboard → Reconciliation tab
- Review the deposit list (based on bank settlement date)
- View statement descriptors, totals, bank accounts, and payment methods
- Select Mark as Reconciled when a deposit is confirmed in your bank
✅ Once marked, all contributions linked to the deposit will also reflect as reconciled.
Feature Highlights
📋 Deposit Overview
- View all deposits at a glance with a clear breakdown of reconciled (✅) and pending entries
- Includes deposit amount, date, and payment method
- Sort and filter by date range or method to streamline end-of-month tasks
- Export this table as CSV for your records or audits
🧾 Deposit Detail View
- Drill into any deposit for a complete breakdown:
- Summary Table: Total contributions, fees deducted, net deposit, and adjustments (if any)
- Funds Allocation Table: Breakdown by fund or campus, including gross, fees, and net totals
- Detailed Donor View: Lists each gift, donor, fund, amount, and refund if applicable
-
Side Panel View:
- Deposit ID & processor ID
- Payment method badges (Card, ACH, Apple Pay, Google Pay)
- Statement descriptor and total amount
🔗 Contributions Table Integration
- From the Contributions tab, see if a gift has been paid out and to which deposit it belongs
- Use deposit status filters (e.g. Paid Out, Approved) to track in-flight transactions
- 👍🏽 Approved – This means the transaction has been reviewed and is ready to be paid out.
- ✅ Paid Out – This means the gift has been included in a deposit, and the funds are on their way to your account! (Paid Out is the final step after Approved.)
- Jump straight to deposit details via deep link
📤 Export Options
- Export:
- Deposit summaries (with full detail)
- 👉🏽 Exported reports no longer show a separate line item for the total deposit amount in each batch. Instead, they list only the individual contributions linked to each deposit.
- 💡 To find the total deposit amount, simply add up the contributions under each Deposit ID.
- Contribution lists by fund or donor
- Filtered tables for compliance or audit preparation
- Deposit summaries (with full detail)
Platform Notes
- 💳 Supported Payment Methods: Credit/Debit, ACH, Apple Pay, Google Pay, Stock, Crypto, and DAF
- 📦 Not Yet Supported: Manually entered cash/check gifts (via Gift Entry)
- 📈 Reconciliation is distinct from donor reporting—use the Reporting tab for engagement insights
Best Practices
- 🔁 Reconcile weekly to catch variances early
- 📘 Use Cash Flow Management Report for general ledger alignment
- 💾 Save filter views in Reporting to track metrics consistently
- 🧮 Use Funds Allocation to plan fund/campus budgets
- 📤 Always use the Export tool for audit trails or external reconciliation tools.